Privacy policy

Name and contact of the controller pursuant to Article 4 (7) GDPR
Dr. med. Friderike Fornoff
Dr. med. Daniela Rebhan

Schaubstr. 16
60596 Frankfurt am Main
Phone: 069-7566 7466 0
Fax: 069-7566 7466 9
email: info@gyneast.de

Security and protection of your personal data

We consider it our primary task to maintain the confidentiality of the personal data you provide and to protect it from unauthorized access. We therefore take the utmost care and apply the latest security standards to ensure maximum protection of your personal data.

As a company under private law, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the provisions of the German Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that the data protection regulations are observed both by us and by our external service providers.

Definitions

The legislator requires that personal data be processed lawfully, fairly, and in a manner that is comprehensible to the data subject ("Lawfulness, Fairness, Transparency"). To ensure this, we inform you about the individual legal definitions that are also used in this Privacy Policy:

1. Personal Data
   "Personal data" refers to any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

2. Processing
   "Processing" means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

3. Restriction of Processing
   "Restriction of processing" means the marking of stored personal data with the aim of limiting its future processing.

4. Profiling
   "Profiling" means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.

5. Pseudonymization
   "Pseudonymization" means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

6. Filing System
   "Filing system" means any structured set of personal data which is accessible according to specific criteria, whether centralized, decentralized, or dispersed on a functional or geographical basis.

7. Controller
   "Controller" means the natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

8. Processor
   "Processor" means a natural or legal person, public authority, agency, or other body which processes personal data on behalf of the controller.

9. Recipient
   "Recipient" means a natural or legal person, public authority, agency, or another body, to which personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of such data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

10. Third Party
    "Third party" means a natural or legal person, public authority, agency, or body other than the data subject, controller, processor, and persons who, under the direct authority of the controller or processor, are authorized to process personal data.

11. Consent
    "Consent" of the data subject means any freely given, specific, informed, and unambiguous indication of the data subject's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

Lawfulness of Processing

The processing of personal data is only lawful if there is a legal basis for the processing. The legal basis for processing can be, according to Article 6(1)(a)-(f) GDPR, in particular:

a. The data subject has given consent to the processing of their personal data for one or more specific purposes;
b. Processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract;
c. Processing is necessary for compliance with a legal obligation to which the controller is subject;
d. Processing is necessary to protect the vital interests of the data subject or another natural person;
e. Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
f. Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, which require protection of personal data, especially where the data subject is a child.

Information on the Collection of Personal Data

(1) In the following, we inform you about the collection of personal data when using our website. Personal data is, for example, name, address, email addresses, user behavior.

(2) When you contact us by email or via a contact form, the data you provide (your email address, possibly your name and telephone number) will be stored by us in order to answer your questions. We delete the data that arises in this context after storage is no longer necessary, or processing is restricted if there are statutory retention obligations.

Collection of Personal Data when Visiting Our Website

When you only use the website for information purposes, i.e., if you do not register or otherwise provide us with information, we collect only the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure stability and security (the legal basis is Article 6(1)(1)(f) GDPR):

– IP address
– Date and time of the request
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (specific page)
– Access status/HTTP status code
– Amount of data transferred in each case
– Website from which the request comes
– Browser
– Operating system and its interface
– Language and version of the browser software.

Use of Cookies

1. In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive, assigned to the browser you use, and through which certain information is transmitted to the party that sets the cookie. Cookies cannot run programs or deliver viruses to your computer. They serve to make the website more user-friendly and efficient overall.

2. This website uses the following types of cookies, the scope and functionality of which are explained below:

– Transient cookies (see a.)
– Persistent cookies (see b.).

a. Transient cookies are automatically deleted when you close the browser. These include, in particular, session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.

b. Persistent cookies are automatically deleted after a specified period, which may vary depending on the cookie. You can delete cookies at any time in the security settings of your browser.

c. You can configure your browser settings according to your preferences and, for example, refuse to accept third-party cookies or all cookies. "Third-party cookies" are cookies that have been set by a third party, i.e., not by the actual website you are currently visiting. Please note that you may not be able to use all features of this website if you disable cookies.

d. We use cookies to identify you for subsequent visits if you have an account with us. Otherwise, you would need to log in again for each visit.

e. The Flash cookies used are not captured by your browser but by your Flash plug-in. Furthermore, we use HTML5 storage objects, which are stored on your device. These objects store the necessary data independently of your browser and have no automatic expiration date. If you do not want the processing of Flash cookies, you must install an appropriate add-on, e.g., "Better Privacy" for Mozilla Firefox (https://addons.mozilla.org/en/firefox/addon/betterprivacy/) or the Adobe Flash Cookie Killer for Google Chrome. You can prevent the use of HTML5 storage objects by using your browser's private mode. We also recommend that you manually delete your cookies and browser history regularly.

Additional Functions and Offers on Our Website

1. In addition to the purely informational use of our website, we offer various services that you can use if you are interested. To do so, you will generally need to provide additional personal data, which we will use to provide the respective service, and for which the aforementioned principles of data processing apply.

2. We sometimes use external service providers to process your data. These service providers are carefully selected and commissioned by us, are bound by our instructions, and are regularly monitored.

3. Furthermore, we may share your personal data with third parties if participation in promotions, competitions, contract conclusions, or similar services are offered together with partners. You will receive more detailed information when providing your personal data or below in the description of the offer.

4. If our service providers or partners are based in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.

Children

Our offer is generally aimed at adults. Persons under 18 years of age should not transmit personal data to us without the consent of their parents or guardians.

Rights of the Data Subject

1. Right to Withdraw Consent

   If the processing of personal data is based on your consent, you have the right to withdraw this consent at any time. The withdrawal of consent does not affect the lawfulness of the processing based on the consent before the withdrawal.

   You can exercise the right to withdraw consent at any time by contacting us.

2. Right to Confirmation

   You have the right to request confirmation from the controller as to whether we are processing personal data concerning you. You can request confirmation at any time using the contact details provided above.

3. Right of Access

   If personal data is being processed, you can request access to this personal data and the following information at any time:

   a. the purposes of the processing; b. the categories of personal data being processed; c. the recipients or categories of recipients to whom the personal data has been or will be disclosed, particularly recipients in third countries or international organizations; d. where possible, the planned duration for which the personal data will be stored, or, if not possible, the criteria used to determine this duration; e. the existence of a right to rectification or erasure of the personal data concerning you or to restriction of processing by the controller or to object to such processing; f. the existence of a right to lodge a complaint with a supervisory authority; g. if the personal data was not collected from the data subject, any available information about the source of the data; h. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) GDPR, and, at least in these cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

   If personal data is transferred to a third country or an international organization, you have the right to be informed of the appropriate safeguards pursuant to Article 46 GDPR relating to the transfer. We will provide a copy of the personal data undergoing processing. For any additional copies requested, we may charge a reasonable fee based on administrative costs. If the request is made electronically, the information will be provided in a commonly used electronic format unless otherwise requested. The right to receive a copy under paragraph 3 must not adversely affect the rights and freedoms of others.

4. Right to Rectification

   You have the right to request the rectification of inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of a supplementary statement.

5. Right to Erasure (“Right to be Forgotten”)

   You have the right to request the erasure of personal data concerning you, and we are obliged to erase this data without undue delay if one of the following reasons applies:

   a. The personal data is no longer necessary for the purposes for which it was collected or otherwise processed. b. The data subject withdraws their consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) GDPR, and there is no other legal basis for the processing. c. The data subject objects to the processing pursuant to Article 21(1) GDPR, and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) GDPR. d. The personal data has been unlawfully processed. e. The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject. f. The personal data has been collected in relation to services offered by an information society pursuant to Article 8(1) GDPR.

   If the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase it, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that the data subject has requested the erasure of any links to, or copies or replications of, such personal data.

   The right to erasure (“right to be forgotten”) does not apply to the extent that processing is necessary:

   • for exercising the right of freedom of expression and information;
   • for compliance with a legal obligation;
   • for reasons of public interest;
   • for archiving purposes, research, or statistical purposes;
   • for the establishment, exercise, or defense of legal claims.

6. Right to Restriction of Processing

   You have the right to request the restriction of processing of your personal data where one of the following conditions applies:

   a. You contest the accuracy of the personal data for a period enabling the controller to verify the accuracy of the personal data; b. The processing is unlawful, and you oppose the erasure of the personal data and request the restriction of its use instead; c. The controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise, or defense of legal claims; d. You have objected to processing pursuant to Article 21(1) GDPR pending the verification of whether the legitimate grounds of the controller override those of the data subject.

   If processing has been restricted, such personal data shall, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

   You can exercise your right to restriction of processing at any time by contacting us.

7. Right to Data Portability

   You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format, and you have the right to transmit that data to another controller without hindrance from the controller to which the personal data has been provided, where:

   a. The processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) or on a contract pursuant to Article 6(1)(b) GDPR; and b. The processing is carried out by automated means.

   In exercising your right to data portability pursuant to paragraph 1, you have the right to have the personal data transmitted directly from one controller to another, where technically feasible. Exercising the right to data portability does not affect the right to erasure (“right to be forgotten”). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

8. Right to Object

   You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(e) or (f) GDPR, including profiling based on those provisions. The controller shall no longer process the personal data unless they can demonstrate compelling legitimate grounds for the processing which override the interests, rights, and freedoms of the data subject or for the establishment, exercise, or defense of legal claims.

   Where personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing; this also applies to profiling to the extent that it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data will no longer be processed for such purposes.

   You can exercise your right to object at any time by contacting the controller.

9. Automated Decisions in Individual Cases, Including Profiling

   You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

   a. Is necessary for entering into, or the performance of, a contract between the data subject and a controller; b. Is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject's rights, freedoms, and legitimate interests; or c. Is based on the data subject's explicit consent.

   The controller will take appropriate steps to safeguard your rights, freedoms, and legitimate interests, including at least the right to obtain human intervention from the controller, to express your point of view, and to contest the decision.

   You can exercise this right at any time by contacting the controller.

10. Right to Lodge a Complaint with a Supervisory Authority

    You also have the right, without prejudice to any other administrative or judicial remedy, to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work, or place of the alleged infringement if you believe that the processing of personal data concerning you violates the GDPR.

Google

Use of Google Analytics

1. This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies,” text files that are stored on your computer and enable analysis of your use of the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. If IP anonymization is activated on this website, your IP address will be truncated by Google within Member States of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and then truncated. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on website activities, and provide other services related to website usage and internet usage to the website operator.

2. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

3. You can prevent the storage of cookies by adjusting your browser software; however, we point out that in this case, you may not be able to use all features of this website to their full extent. Furthermore, you can prevent the collection of the data generated by the cookie related to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.

4. This website uses Google Analytics with the extension “_anonymizeIp()”. This means that IP addresses are processed in a truncated form, making personal identification impossible. If any personal reference can be established from the data collected about you, it will be immediately excluded, and the personal data will be promptly deleted.

5. We use Google Analytics to analyze and regularly improve the use of our website. The statistics obtained allow us to improve our offerings and make them more interesting for you as a user. For exceptional cases where personal data is transferred to the USA, Google has adhered to the EU-U.S. Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Article 6(1)(f) GDPR.

6. Information from the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of use: http://www.google.com/analytics/terms/en.html, overview of data protection: http://www.google.com/intl/en/analytics/learn/privacy.html, and the privacy policy: http://www.google.com/intl/en/policies/privacy.

7. This website also uses Google Analytics for cross-device analysis of visitor flows, which is carried out via a user ID. You can deactivate the cross-device analysis of your usage in your customer account under “My Data,” “Personal Data.”

Google Web Fonts

This site uses so-called web fonts provided by Google for the uniform representation of fonts. When you access a page, your browser loads the required web fonts into your browser cache to correctly display texts and fonts.

To this end, the browser you use must connect to Google's servers. This informs Google that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and appealing representation of our online offerings. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR.

If your browser does not support web fonts, a standard font from your computer will be used.

For more information about Google Web Fonts, please visit https://developers.google.com/fonts/faq and the Google privacy policy: https://www.google.com/policies/privacy/.